Part Time Administrator - Recently Filled In Ringwood, Hampshire

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Job Details

Job Description

Our Ringwood based client is looking for a part time administrator to join their team.

This is an office-based role, but our client is flexible with the hours, and it also has the flexibility to occasionally work from home.

The successful part time administrator will be involved in a variety of administration tasks to support the team, with the view to take over the full breadth of the Administrator role, in time.  The following duties would therefore form part of your role, once you have established yourself.  Any previous experience across these responsibilities would be great, but certainly not essential, if you are open and able to learn.

PART TIME ADMINISTRATOR RESPONSIBILITIES:

  • Retrieving images from on-site teams and loading into relevant Dropbox folders.
  • Taking minutes of internal and client meetings.
  • Issuing of RAMs and job sheets to client and on-site teams.
  • Verifying all certificates, accreditations and any staff qualifications and ensuring they are up to date:
  • Follow up on client quotes and liaise with internal team to ensure they are processed.
  • Update internal systems and spreadsheets to ensure that records are always kept up to date.
  • Preparation and executing handover forms.
  • Directing telephone calls to relevant departments.
  • Keep client files up to date and all ensure all information is filed correctly.
  • Book meetings / travel / accommodation as required.
  • Providing back-up to Account Managers if required.
  • Maintain, organise, and order office supplies.
  • Vehicles:
    • Yearly fleet insurance renewal for all vehicles.
    • Road tax renewal for all vehicles.
    • Paying PCN fines and then charging the correct offender.
    • Booking and organising vehicle service and maintenance visits.
    • Organising locks to be installed on new vans.
  • Monthly newsletter: Add content to template and issue to all clients and suppliers once content has been approved.
  • Organise company socials and off-sites as and when required
  • On-boarding – uploading policy documents and assisting with any other on – boarding procedures.
  • Sourcing new company policy templates.

PART TIME ADMINISTRATOR KEY SKILLS / EXPERIENCE:  

  • Previous experience in an administration role is preferable but not essential for this role.
  • Strong IT Skills.
  • Attention to detail is a must.
  • Ability to use own initiative and work independently (after training).
  • Good organisational skills, the ability to multi-task and work to tight deadlines is also essential
  • Being able to manage your own workload and take accountability will see the successful administrator really developing in this role and the organisation long term.

For more information about this exciting new opportunity, please contact Katya Benedetto 07706330551 or Joy Bruce 07585744642 at Collaborate Recruitment.